Job Description
The Administrative Staff will play a important role in supporting the back-office operations of our entities in Vietnam. This position is responsible for doing human resources, and general administrative tasks to ensure smooth and efficient operations.
As the Administrative Staff, you will be responsible for the following tasks:
• Human resources
• Labor contract preparation and management.
• Attendance management.
• Insurance and union matters (declaration, reconciliation and claim the allowance).
• Manage and deal with application procedures of Visa, work permit, TRC, … for foreigners.
• Payroll (training will be provided).
• Support for recruitment activities.
• Administration
• Management of office supply, courier and rental car.
• Organize team building activities, company trips, and other events.
• Actively and timely support for Japanese managers and national staffs.
• Support for business trip (booking transportation and accommodation) and dispatcher works.
• Collecting the supporting documents for payments of general administrative expenses (training will be provided).
• Others
• Ability to flexibly handle multiple tasks arising from the new projects opening.
• Follow and support for the Company's framework and policies.
• Support for development and implementation of internal regulations on human resources.
• For at least the next 3 years, there will be one Administrative Staff working under instructions of General Manager and GA Manager.
Job Requirements
• Education
• University degree in human resources or relevant major (prefer Hanoi University, Foreign Trade University, Academy of Finance or National Economic University).
• Experience
• 3 – 5 years of experience as an Administrative Staff worked in international companies (prefer working in Japanese company).
• Experience in back-office operations in a new set-up company would be extra point.
• Ability to accurately and fully implement multiple tasks.
• Skills
• Language: English (IELTS score of 6.0 or above, or equivalent) (Japanese would be extra point).
• Strong communication skills, good business manners.
• Honesty, responsibility, a resilient mindset, and clear career path.
• Able to work under pressure.
• Proficient in Microsoft Word and Excel.